The client can pay the rest when the event ends, or in small steps for each step of the planning phase. Be sure to ventilate the different posts (for example. B location rental, equipment, catering) and include taxes and other additional fees. Second, these clauses must include conditions for the valid cancellation of the event (low potential participation, lack of funding, damaged location or medical reasons), the time they have before the event is cancelled, before the total amount is charged to them, and the amount that each cancellation point in the timeline will cost them. Our event contract manager can be integrated into our billing tool so you can track deposits, create payment plans and set up payment reminder emails. And it also integrates with our proposal managers, so you can collect electronic signatures on your estimates and proposed taxes. Please also indicate that customers have been responsible for the event fees since the last payment. This way, if the last payment was the first deposit, then you will be compensated for all the work you have done since then. If you support a new client for your event planning activity, an oral agreement will never be enough. You need a written event contract to describe the terms of your service. The contract will be the source of a dispute.

This is important information contained in event contracts, for which the customer must leave space for a certain period of time and what he is responsible for cleaning. Eventvenue contracts often define the spaces or spaces rented for the event. Do you want to use event photography (including the faces of guests) in marketing and advertising materials? Then you must add a photo release clause to your event or event organizer contracts to get the customer`s approval on the use of these photos. As an adult, I now understand the need for this flexibility in making a promise to a child; But this flexibility does not bode well in the world of work. We all have expectations of our professional work lines, which we expect to be met, and event planning is no exception. Any agreement on the provision of services should have clear expectations for services. If these services are generally defined and are not specifically defined, you open up the potential to complain about ”unmet” expectations. A termination clause should not be confused with the terms of withdrawal. The termination concerns termination due to unpredictable events that are beyond the control of one of the parties. This clause is not strictly necessary, but it is useful if you want to use photos of the event to promote your business. A photo-sharing clause in your programming contract gives you permission to use and edit photos taken for advertising purposes during the event.

Finally… Once you and your lawyer have defined all the legal terms and clauses you need in your contracts, you can create one or more event contract templates that you can easily change if necessary.